Participants from certain countries or regions may be required
to obtain a visa to attend the ICMA 2013 held in Japan. It is suggested that
the participants check with the Japanese Embassy or Consulate in their
countries on whether they need a visa. The participants can also visit the
website of Ministry of Foreign Affairs of Japan at
A Brief Introduction to Japanese Visa and the Procedure for
Based on the Immigration Control and Refugee Recognition Act, in
principle a foreign national wishing to enter Japan is required to have a valid
passport issued by the government of their own country with a visa issued by
the Government of Japan.
The visa indicated that it is appropriate for the foreign
national to enter and stay in Japan. Furthermore, holding a visa is only one of
the requirements for entering Japan and does not guarantee that the holder of
the visa will be able to enter Japan.
Visas are issued in the Japanese embassy or consulate in the
foreign country. Visas cannot be obtained after arriving in Japan.
The immigration officers check whether or not the foreign
national wishing to enter Japan meets all the requirements for entering Japan
stipulated in the Immigration Control and Refugee Recognition Act. The
requirements include having a valid passport and visa, the purpose of entering
Japan, and the planned length of the stay. If the requirements are met the
immigration officer grants the foreign national "landing permission" (which is
then stamped in the passport of the foreign national).
The "landing permission" stamp displays the "status of
residence" showing the activities, etc. the foreign national can engage in
while in Japan and the "period of stay" which is the length of time that the
foreign national can stay in Japan.
The visa immediately becomes invalid once "landing permission"
has been granted (Note) , and the "landing
permission" becomes the legal basis for the stay of the foreign national in
(Note)Multiple visas remain valid
until the date of their expiration. People commonly talk about "switching the
type of visa" and "extending a visa" but in law these actions equate to a
"change of status of residence" and an "extension of period of stay"
respectively, and applications are accepted by the Ministry of Justice (the
Regional Immigration Bureau).
To apply for a
(1)Make sure you finish your registration payment for your
(2)You may need an official invitation letter and application
forms (招へい理由書、申請人名簿、身元保証書、滞在予定表) from us. Please email the following items to
Your full name in passport and your accepted paper ID (33****)
Personal information: nationality, gender, date of birth,
Contact information: mailing address, telephone number, and
fax number. We will send you an official invitation letter and all requested
documents as soon as possible
A scanned copy (in PDF or JPEG) of the page of your passport
that shows your passport number, nationality, full name, gender, date of birth,
and other personal information
Paying the visa fee:
Fees must be paid for the issuance of visas. The fees are about
3,000 yen for a single-entry visa, 6,000 yen for a double-entry or
multiple-entry visa, and 700 yen for a transit visa. Fees are collected in the
currency of the country (territory) of which the Embassy / Consulate General is
Depending on the purpose of your travel and your nationality, fees may not be
required or may be a different amount.
If the visa is not issued, no fees are required.
The above message is quoted from Ministry of Foreign Affairs of